Recover SharePoint Document Library Items

Before you can recover SharePoint document library items, you need to set up SharePoint protection with Indexing enabled.

To recover specific document library items from a protected Microsoft 365 SharePoint Online Site:

  1. In DataProtect as a Service, go to Sources to set up your recovery task.

  2. Click on the Source name and select the Site tab.

  3. Use the search or filter options, find and select the site you need, click the Actions menu (⋮) on that row, and select Recover SharePoint Documents to open the New Recovery form.

  4. In the New Recovery Microsoft 365 - SharePoint Online page, under the Recovery Type section, select any one of the following to search for the file or folder:

    • Browse Site and Recover. You can browse the individual site to navigate and select the files/document library to be restored.

    • Search Files and Recover. You can use the global search to find the files and document libraries that need to be restored.

  5. To browse and recover:

    1. In the Recovery Type section, select Browse Site and Recover.

    2. Search for the site name and click the site name to browse the site.

    3. Select the file or document library you plan to restore. Do any one of the following based on your requirements:

      1. To recover the file(s) or document library(s), click Next.

      2. To download the file(s) or document library(s), click Download Files.

        A new recovery task is created to download the file(s) or document library(s). When the task completes, from the Activity page, click the task name and then click Download Files to download the generated zip file.

    4. Click Next: Recover Options to return to the form and skip to step 8.

  6. To search and recover:

    1. In the Recovery Type section, select Search Files and Recover.

    2. Use the '*' wildcard character and/or enter text (such as ‘*.xlsx’ or ‘*.pdf’) to search for the folders or files with a matching folder name or file name in the Search bar. Select the folders or files to recover from the search results.

      Or

      Click Advanced Search and select Both, Files, or Folder and search based on the available filters and click Apply.

    3. To use a different Recovery Point for a folder or file, click the Edit icon on the tile for that folder or file. Find the recovery point you need and click Select Recovery Point.

    4. Click Next: Recover Options to return to the form.

  7. Under Recover To, select Original Location or New Location.

    • If you choose Original Location, the existing document library is overwritten.

    • If you choose New Location, select a Registered Source and the Target Site, and specify the Document Library name to which you plan to recover the document library items. Optionally, you can also enter a new prefix for the Document Library.

    If a document library with the specified name does not exist on the site, Cohesity creates the document library and recovers the folders or files to that document library.

  8. Select your Recovery Options:

    • Continue on Error. Enable to recover even if errors occur when recovering the document library items. For example, if a document cannot be recovered, Cohesity will still attempt to recover the other selected documents from that document library.

    • Task Name. Change the default name of the recovery task.

  9. Click Start Recovery.

Recover SharePoint Lists

Cohesity now supports the recovery of the Lists in Microsoft 365 SharePoint Online. Lists are a collection of data like links, announcements, contacts, issue trackers, surveys, and so on.

For more details, see SharePoint Online.

This is a Private Preview feature. Private Preview was termed as Early Access in the earlier releases. Contact your Cohesity account team to enable the feature.

Next > Protect your Microsoft 365 Mailboxes, OneDrives, and Teams so you can recover them easily when you need to, as well!